The cost of doing it by hand.
Invoices arrive as PDFs, photos, email attachments, and scanned documents. Each one needs to be opened, read, and manually entered into your accounting system. It's mind-numbing work that nobody wants to do and everybody puts off.
The result: a shoebox of unprocessed invoices, late VAT returns, an accountant who dreads your quarterly call - and outgoing invoices that get sent late and chased even later. There's no reason a human should be doing any of this in 2026.
What we actually build.
CueBot builds an end-to-end invoicing pipeline that reads incoming bills, generates outgoing ones, chases late payers, and exports the lot to your accountant.
AI data extraction
The system reads invoices in any format - PDF, image, email attachment. It pulls supplier name, date, amount, VAT, line items, and payment terms.
Auto-categorisation
Expenses are categorised against your chart of accounts. Materials, subscriptions, travel, office - the AI learns your categories and gets sharper over time.
Outgoing invoice generation
When a job is marked complete in your CRM or job tracker, an invoice is drafted from the line items, sent to the customer, and logged in Xero or QuickBooks.
Automated chasing
Polite reminder at day 7 past due, firmer nudge at day 14, escalation alert to you at day 30. Every chase is in your voice and stops the moment payment lands.
Three stages. Live in 14d.
We set up your intake
Dedicated email address or shared folder for incoming invoices. Forward, drag-and-drop, or auto-forward from your existing inbox. We map your chart of accounts.
We wire your accounting tool
Xero, QuickBooks, FreeAgent, or Sage. Two-way sync - extracted data flows in, reconciled status flows back. We configure approval rules for amounts above your threshold.
Invoices process themselves
Bills arrive, get extracted, get filed. Outgoing invoices send themselves the moment a job ships. Late payers get chased without you lifting a finger.
The build, end to end.
Every system we build, we run. Documentation, training, and ongoing optimisation included - no black-box handover, no walking away.
- Automated invoice intake (any format)
- AI extraction of supplier, date, amount, VAT, line items
- Expense categorisation mapped to your chart of accounts
- Accounting software integration (Xero, QuickBooks, FreeAgent, Sage)
- Outgoing invoice generation from CRM or job tracker
- Three-stage automated chasing for late payers
- Duplicate invoice detection
- Monthly bookkeeper-ready exports
- Full documentation and category-tuning guide
- 30-day post-launch support